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Job Title:    Office Assistant (Fresher Job Opportunities)

Organization: United Nations Development Programme (UNDP)

Duty Station: Uganda

About US:

The United Nations Development Programme (UNDP) is the United Nation’s global development network. UNDP advocates for change and connects countries to knowledge, experience and resources to help people build a better life. The UNDP provides expert advice, training, grant support to developing countries including Uganda with increasing emphasis on assistance to the least developed countries.

Key Duties and Responsibilities:  Under the direct and the overall supervision of the Team Leader, the Office Assistant will be responsible for the following duties:

  • Implements detailed distribution of routed mail and clearing staff outgoing trays to respective action officers.
  • Delivers urgent mail/messages
  • Operates a variety of office equipment in the performance of basic office functions, e.g. photocopier, printer, scanner, etc.
  • Photocopy a variety of documents and other materials
  • Ensures cleanliness of the office premises at all times
  • Ensures that the kitchenette and office crockery/cutlery is clean at all times
  • Requests the Office Assistant/Administrative Officer to replenish office and pantry supplies where and when necessary.
  • Ensures the timely refilling of the water dispensers, including informing the Office Assistant/Administrative Officer of the necessity to replenish
  • Ensures well organized boardrooms at all times in particular when meetings are due to take place, and arrange for refreshments/tea when required
  • Maintains well organized store for stationery and office supplies
  • Maintains proper stores records, prepare periodic stores reports and initiate the procurement process for the replenishment of stationery and office supplies
  • Provides support as the receptionist
  • Ensures all Office doors are closed every evening
  • Performs other related tasks as assigned by the Office Assistant or Team Leader.

Qualifications, Skills and Experience:

  • The ideal candidate for the United Nations Development Programme (UNDP) Office Assistant should have completed Secondary education
  • At least one year of experience in clerical and general office support or related area is desirable.
  • Language: Good oral communication skills in English is required. Knowledge of the local language is an advantage.

Competencies

  • Professionalism – Knowledge of basic clerical functions.  Ability to operate standard office equipment.   Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
  • Communication:  Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
  • Teamwork:  Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

How to Apply:

All Interested candidates who wish to join the United Nations Development Programme (UNDP) should apply online at the link below.

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Deadline: 25th March 2021