Job Title:    Senior Supply Assistant

Organisation: United Nations High Commissioner for Refugees (UNHCR)

Position No.: 10034571

Vacancy Notice: Internal/ External Vacancy Notice Number 004/2021

Duty Station:  Kampala, Uganda

Grade: GS-5

About UNHCR:

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness.

Job Summary: The Senior Supply Assistant provides supply support to all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing, assets & fleet management, and monitoring within the area of responsibility (AoR).

The incumbent is supervised by a higher-level supply position and receives regular guidance and instructions from the supervisor on successive steps. S/he works independently on routine tasks while follows instructions of the supervisor on more complex issues. The incumbent may have contacts on a working level on specific issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the supply function. The duty of the incumbent is to support the management of material resources within the geographical area covered while exercising efficiency in the use of those resources

Key Duties and Responsibilities:  

  • In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.
  • Apply UNHCR’s sourcing & procurement strategy when planning for purchase of important commodities and services.
  • Initiate custom clearance of consignments, draft exemption requests, and liaise with local agents.
  • Support warehouse management, and assist with planning of goods & services deliveries, and provide information on the status of requests and the availability of items in the supply chain.
  • Maintain accurate and comprehensive records on supply activities and provide reports and updates periodically, and on request.
  • Examine purchase requests to ensure conformity and liaise with requesters.
  • Prepare quotation requests and tenders, produce bid-tabulations from tenders and prepare Purchase Orders for approval.
  • Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.
  • Provide information on all procurement activities within the AoR.
  • Produce standard asset management reports and other asset information, periodically and when requested
  • Ensure local liaison to effectively support the supply activities.
  • Assist in the management of the storage of goods according to “best practices” and UNHCR rules and regulations.
  • Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulation, including registration and marking of new PPE, physical verification of PPE, preparation of agreements and disposal forms (including submissions to LAMB/AMB), and assistance with disposal of PPE.
  • Perform other related duties as required

Qualifications, Skills and Experience:

  • The ideal candidate for the United Nations Senior Supply Assistant job opportunity should hold a High school diploma. Required.
  • At least two years of previous relevant job experience is required.
  • Analytical Thinking
  • Planning and Organizing
  • Stakeholder management
  • Knowledge of English is required

Desirable Qualifications & Competencies

  • Completion of UNHCR learning programmes or specific training relevant to functions of the position such as the Supply Chain Learning Programme (SCLP) is desirable.

How to Apply:

All interested Ugandan nationals who wish to join the United Nations High Commissioner for Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the link below and follow the application instructions after reviewing the job details.

Deadline: 4th March 2021